CONSTRUCTION OFFICE MANAGER JOB DESCRIPTION
Part time, leading to full time

The job requires excellent organizational skills, good memory, and attention to detail. The position also requires an assertive approach to performing required functions and an ability to look at what any issues are and initiate systems to deal with the issues, or to improve upon existing systems. Good problem solving skills are required.  Office and business background is more important than a construction background.  Ability to work independently and quietly. Ability to take proactive role in all of the above.

Ability to work from home 50% of the time would be a plus. Chris would provide computer, phone and internet hook-up. Must live close to job and office area.

Medical and Dental Insurance Provided

General office organization   
    Filing
    Check and maintain supplies
    Answer phone, screen calls when possible, and take messages.
    Run errands – pick up payments or small construction items, which fit in a car    (mileage reimbursed)
    Clear Chris' desk and organize paperwork on desk.
    Synch Palm Pilot schedules computer to computer on daily basis
    Check faxes.
    Draft correspondence for review and signature.
    Review and update daily to do’s & schedules with Chris

Record keeping and billing
    Proficient in Excel and Quickbooks
    Review bills and post Quickbooks categories on bills
    Take bills to accountant (entered by assistant for accountant?)
    Do data entry from Excel to Quickbooks for preparation of estimate vs. actual reports           
    Prepare reports in Excel and Quickbooks
    Check and update unit materials and services costs on a regular basis
    Interface with the accountant as needed to ensure proper posting, etc.

Job Coordination  
    Review pending and active Contracts to set up the following:
    Prepare Job Book to be given to Lead Carpenter
    Prepare Client Selection Schedule and Checklist
      - Schedule, place and track orders, confirmed with Chris
    Prepare Specialty Building Materials (windows, doors, hardware, etc) orders                                                                                
      - Schedule, place, and track orders, confirmed with the lead carpenter in the field
    Review, co-ordinate, and track jobs in Progress to do’s

If interested, please send resume and salary requirements to chris@chrisgage.com or fax to 215-493-5605